It is only common sense to use the best available technology for our businesses. This is exactly why small and medium businesses are opting for the Office 365 Suite. The latest cloud based smart productivity tools like Office 365 can have a huge impact on your daily routine.
If implemented and used well, Office 365 can enhance your teams’ productivity, save money, provide in-depth reports, and offer more security.
There are almost 100 million corporate users of Office 365, most of this total are small and medium businesses. One of the biggest reasons why more businesses are opting for cloud services like Office 365 is automation, exactly the process Greendata can help you with.
Why is automation of your IT services important? – Because it enhances your productivity, improves security, speeds up your processes, saves cost, and limits the dependency on humans.
Office 365 and other cloud based services experienced tremendous growth in the last few years for the same reason, their effectiveness. It is expected that Office 365 alone will have more than 130 million users by the end of 2017.
Why Office 365 is Better than Previous On-Premise Productivity Tools by Microsoft?
Office 365 is by far the best productivity and automation service ever introduced by Microsoft. That is why we love it so much here at Greendata. And as Office 365 extends its yearly revenue to $14 billion this year, it is more than evident that Microsoft is not going back to on-premise productivity tools at all. From this point, cloud services like Office 365 are the only future for business owners.
Here are the main points for you on why Office 365 is so important for small and medium businesses.
Reporting
Reporting was never this detailed and user-friendly with any past of the Microsoft platforms. The admin center in Office 365 allows you to look into the wide range of instantly-available reports that can help you manage small and larger teams effectively.
With actionable insights provided by detailed reporting, businesses can take timely actions and enhance their productivity. But again, this many reporting options often are confusing for most new users. Not every report is useful for every business and running irrelevant reports often can consume your time and effort.
This is where Greendata comes in and helps you.
We understand Office 365, and we understand that every business has unique needs. We can optimise and set up reports that actually matter for your business. With tools like Sharegate and others, you can also schedule reporting and certain actions on Office 365.
More Features
Microsoft is regularly adding more advanced features to the Office 365 portfolio. It currently includes Office Suite, Outlook, SharePoint, OneNote, Skype for Business, OneDrive for Business, Yammer, Delve, Power BI, Planner, Power Apps, Video Portal, Calendar and a lot more.
You get everything you want to run a business and teams with Office 365. The next step is to optimise all these features according to your business process and your team’s unique needs.
We do exactly the same for your business – we streamline all these old and new features according to your business and team needs, creating a less stressed and more productive work environment.
Collaboration
As the long list of features reflects, you have a set of great tools within Office 365 suite. You have shared calendars, web conferring tool, Microsoft Office applications, professional email, reporting tools, online storage, an enterprise social network solution, and a lot more.
All these tools are available online on laptops, tablets, desktops and mobile devices. With an ability to access same tools from multiple devices from different locations makes collaboration with your team much easier.
Your staff, with an ability to choose the device of their own comfort, can also work with more independence and confidence. With no need to repair or update in-house servers, the IT team can concentrate on other important tasks to help grow your business.
Most importantly, cloud based service can result in better customer satisfaction as revealed by the latest research. Almost 44% of the small business in a survey said that they have more satisfied customers after they switched to cloud services.
Save Costs
This is why small and medium business must make the switch to Office 365. It not only allows you to get rid of on-site servers, it allows you to work within small office space as you can create a work from home team if needed. It also offers flexible subscription and billing options that change as you do.
There is no contract, you can reduce or add users at any time, without any contractual obligation.
Security
Business owners are often confused about the data security on cloud based services. After all, data stored in private servers looks more secure than data saved on the cloud, but this is not always true.
Cloud services like Office 365 offer clients with a wide range of security features that make it more secure than your own private servers.
Here are few reasons why Office 365 offers better security than your private server.
- Threat Intelligence: Most SMBs are reactive, as they only react to attacks made on their servers, and take necessary steps to protect their data from future similar attacks. But this reactive approach is limited to only preventing the same attack from happening again. But Office 365 is proactive, as it gathers threat intelligence, by collecting information about all threats made to other clients using their services and making sure it does not happen with others. With the broader scope of threat intelligence, your data is protected against more attacks.
- Innovation and Constant Testing: The client base of Office 365 is expanding faster than ever, and with more clients on the cloud server, it is natural that the security design is challenged. But not with Office 365, as they have dedicated cloud security team and an innovative penetration testing model.
They have employed full-time penetration testers who keep looking for vulnerabilities in the system. Once identified, the security feature is updated and improved by the security teams.
Do you want to Know More about Office 365?
Even though Office 365 is designed to improve productivity and save cost, the hardest thing is understanding the features, reporting and how to use this tool according to your team’s unique needs.
This means you may fail to make the most out of it if you manage it yourself.
This is where your business needs Greendata.
We make sure that Office 365 and your business processes best sync with each other to create a truly productive and stress-free work environment. Now who doesn’t want that!
Give us a call on 07 5526 0278 or contact us on our “Let’s Connect” page.
